3. One of the first priorities for any business intent on getting its house … CPC 0211. AXC ATTACH 5. Rev. Work Health and Safety Resource Manual Page . It is prepared in accordance with the national laws, regulations and This includes but is not limited to email correspondence, word, excel and PowerPoint documents, video, audio, social media posts and telephone conversations (through recordings or file notes). 03-20-2014 5 City of Sebastian Records Management Policies and Procedures Policy 1: Appointment of Records Management Liaison Officer The City shall appoint a Records Management Liaison Officer (RMLO) in accordance with Computer Equipment. Records Management Policies and Procedures, Rev. Overview of the Enhancements and Revisions to the Third Edition of the Records Management and Documentation Manual (RM&DM) The newly revised edition of the RM&DM and the appendix represent the culmination of many months of fine tuning based on input, feedback and edits received from LME-MCOs, providers, and subject matter experts in the Division of Medical Assistance and in the Division … This policy shall apply to records in all formats including electronic records. Work Health and Safety Resource Manual Page 16 of 16 UBC’s Records Management Policy, Records Retention Schedules, and the Records Management Manual and any procedures contained within will conform to relevant Provincial and Federal legislation. : The employee manual is the opportunity for management to clearly communicate with new staff members the policies and procedures of the organization. Evaluate our operations and employee productivity over time 7. Prioritise Security and Privacy. 1.2 The Registry office keeps all the records developed and/or received by the Municipality. 1/2001 – Establishment of the Central Preservation Library for … This manual serves two purposes. The County of Cape May, NJ . This Records Management Procedures Manual supports the Department's Records Management Policy and is designed to provide a quick reference source to all the basic tools of good records management. Bank Account Policy. Web content management policy 3.2 Other policies that are closely related to the Records Management Policy are the Information Security Policy. The purpose of the WHS Records Management Procedure is to provide a framework to ensure full and accurate records are created, captured and managed for all CDU WHS related activities, in 03-20-2014 2. This procedure applies directly to policy 6701, Records Management. Information Management Policy State Records Act 2000 (WA) Freedom of Information Act 1992 (WA) 2. By storing information, we are able to: 1. h޼Vmo�8�+��Պ�[��� retention, and destruction of SBA official records. Title: Records Management Policy Policy Owner: University Archivist, Records Management Applies to: Faculty, Staff, Others Campus Applicability: All Effective Date: March 11, 2009 For More Information, Contact University Archivist, Records Management Contact Information: (860) 486-4507 Official Website: Background and Purpose of the Policy The University of Connecticut is an agency of … CPE ATTACH 1. The Policy and Outreach Program champions the critical importance … There could also be a reference to the existence of protocols for data sharing if applicable. 2007-11-02T12:20:14-04:00 The Recorded Information Management Manual (in revision) details standards, processes and procedures that can support IM and ministry adherence to the requirements detailed in the Managing Government Information Policy. The task of completing a full manual can be overwhelming, so start by thinking about what you want to achieve, and complete your manual in real-time. Directives Cancelled. File cabinets, file folders, and folder labels are all tools to organize paper documents. 2. The foundation of our records management program is the implementation of the Records Retention Schedule that will facilitate effective recordkeeping and result in more efficient space planning. A well maintained records management system supports the delivery of quality client-centred services. The Records Policy and Procedures Manual is a guide to Bentley’s mission and services. A Records Management Manual supports this policy and provides a single reference source for detailed instructions, procedures and guidance on the management of specific types of records and use of the EDRMS. Make better decisions 2. POL005 – Records Management Policy and Procedures V7.1 be in place in any location where confidential information is received, held or communicated, especially information of a sensitive nature. RECORDS MANAGEMENT POLICIES AND PROCEDURES MANUAL 2014. All SBA employees involved in the creation, 3. January 2009 . 156 0 obj <>stream 2 Records Management Policy 1. Originator. 3.2.1 The National Policy on Records Management provides for guidance on the procedures, practices and regulations on the management of records. Your company may have separate policies for records retention, active files, unused files, emails, and several other areas of information management. 4.6 Personal Information Personal data is defined as Information relating to an identified or identifiable natural person (‘data 16. adopted accordingly. recordkeeping are outlined in detail at Appendix D of the policy. CMP. H��W�n�F}���J���.�E����E�� �>$AAS+iS�TI*������M2i5AP>H$%���9\\�Z�IO�..�*N�r�Q���谓�xoTW*�`��y�ޅ��g��p. Acrobat PDFMaker 7.0.7 for Word Records Management Policy Manual which is issued in terms of Section 13(4) of the National Archives and Records Service Act (Act no.43 of 1996 as amended), and will be reviewed and amended as required in consultation with management and employees of Waterberg District Municipality. Records Management. Computer User Charter. The Procedures Manual shall serve as a standard agreement between the Owner and all self-managed and or third party management. INTRODUCTION 1.1 Purpose The purpose of the Records Management Policy is to provide a framework which ensures that full and accurate records of all activities and decisions of the University are created, managed and retained or disposed of appropriately, and in accordance with relevant legislation. Health Records and Information Manual Index. BAN. Introduction to Records Management – Overview of Florida Statutes and Florida Administrative Code Provisions. statutes, regulations, NARA-issued guidance, and Departmental records management policies. h�bbd```b``n�! Accordingly, the University has established the following Records Management Policy and Records Management Program and Retention Schedule to maintain, protect, and retain or dispose of records in accordance with legal, historical, and reference needs. The policy is usually supported by procedures dealing with day-to-day records management operations and by disposal schedules. Support our day-to-day operations 3. Policies & Procedures Manual . The Government of Jamaica (GoJ) Records and Information Management (RIM) Policy is an output of the . This Directive also authorizes the issuance of a Records and Information Management Manual (Records Manual), for Principal Office Records Liaison Officers (RLOs) and a Records Management Handbook for all employees which 3. of . It should be complete and concise and the employee should acknowledge receipt of the manual. Information Management Committee Providing leadership, direction and strategic advice on the planning and delivery of the Information Management Strategy, Roadmap and Action Plan in alignment with USCs Planning Framework. All records, regardless of format, need to be organized in order to be useful. This policy shall apply to records in all formats including electronic records. Acrobat Distiller 7.0.5 (Windows) This collection of procedures provides Records Custodians the proper procedures for managing records, including paper, electronic, and film formats. The operational management of … 0BJECTIVES This policy is aimed at: The Manual sets out the seven (7) key performance requirements and indicators for records Complaints Management Policy. B. Promotion of Access to Information Policy. value. The Department of Health and Human Services, in conjunction with the community services sector and the Public Records Office of Victoria have produced a range of records management fact sheets and guides for funded agencies. application/pdf This is comprised of correspondence, minutes, agendas, departmental records, strategy, reporting, policy and … They should include the management of all records and media types, including email. : The employee manual is the opportunity for management to clearly communicate with new staff members the policies and procedures of the organization. ���tmQ����C Document and Records Management Template. The purpose of the Records Management Policy is to ensure that full and accurate records of all activities and decisions of NSW State Archives are created, managed and retained or disposed of appropriately, and in accordance with relevant legislation. The Procedures Manual implementation and administration is the responsibility of the Vice President of Property Management for the asset. This Records Management Manual provides university offices with procedures based on best practices for the management of university records. Scope and intended audience ii Revision History ... including policy and procedure development, and security implementation . Web content management policy (CC123/2013 dated 25/09/2013) 4. 1.3 The registry policy serve as a guiding tool to all officials entrusted with the responsibility of creating correspondences within the institution. 4. Records Management Policies and Procedures can be amended based on recommendations from Chapter staff, officials, and Chapter membership; or external influences such as changes in applicable Navajo Nation Laws, economy, and governmental structure; or through recommendations from consultants, audits or other reviews, which might cause a need for amendment to this policy. 1. Records Management supports the efficient and economical management of public records by publishing records retention and disposition schedules, presenting workshops, monitoring the disposal of non-permanent records, and assisting with the transfer of permanent records to the Archives. This will Managing Current Records: A Procedures Manual Managing Public Sector Records A Study Programme MPSR Project Personnel Project Director General Editor Managing Editor Project Steering Group Educational Advisers Project Managers Production Team Donors Managing Current Records: A Procedures Manual Prepared by the staff of the International Records Management Trust. The task of completing a full manual can be overwhelming, so start by thinking about what you want to achieve, and complete your manual in real-time. The Records Management Program shall consist of this Policy, the related Procedures Manual, the Records Retention Schedule and the people, committees and systems that are designated and defined in the Procedures Manual. We place high value on our company’s records. uuid:382332e6-02b4-4ffd-8707-5631162acb0d This policy should be tailored by the party responsible for the custodianship of an agency’s or department’s electronic records to the agency’s specific electronic records management practices wherever applicable and should provide as much detail as possible. Document and Records Management Procedure is to ensure that documents and records are appropriately created, captured, accessed, managed and stored in a manner that reflects business, corporate and regulatory compliance requirements. The Manual sets out the seven (7) key performance requirements and indicators for records It is the responsibility of all staff and student leadership to ensure that they keep appropriate records (as defined by the NWU file plan) of their work at the NWU and manage those records in keeping with The correct management of information and records as defined by these procedures and related policy. It offers best practice recommendations for managing institutional information and will assist users in identifying materials that may have enduring value and should be preserved in the archives. Business processes must ensure the maintenance of reliable information and records. 1. Establishing Records Management Procedures Based on the Records Survey, schools and divisions must establish appropriate records management procedures in accordance with the established University Records Schedule. Information and Records Management (IRM) on records@canterbury.ac.nz. List of Florida Statutes 119 & 257, Administrative Code, Helpful Records Management Information, and Records Retention Series Links. General Circulars (“GC”) GC No. As of August 16, 2019, we will no longer be selling or renewing individual subscriptions to our policy and procedure manuals. Records & Information Management (RIM) Program . d 4. c) Standards Records Management related standards will help to inform and supplement legislation as a management program or records staff, please contact the Pennsylvania Historical Museum Commission at -StateRecordsMgmt@pa.gov. This manual implements the policy set forth in reference (a) and provides guidelines and procedures for the proper administration INTRODUCTION 1. Records Management supports the efficient and economical management of public records by publishing records retention and disposition schedules, presenting workshops, monitoring the disposal of non-permanent records… Writing while doing is a great way to ensure you capture all the steps, so involve your employees and write policy and procedures … This manual will contain the materials that employees will refer to often throughout their employment. uuid:1c971c97-1aea-401c-a1a2-a9f7773f6036 The Records Policy and Procedures Manual is a guide to Bentley’s mission and services. 8.1 All information and records management practices in the University are to be in accordance with these procedures and related policy. 3 Facilitates the RMLS Team, ensuring on-going communication for City departments in regard to Records that are not created and / or stored in an approved business system must be stored in the corporate records management system, ECM. This Records Management Procedures Manual supports the Department's Records Management Policy and is designed to provide a quick reference source to all the basic tools of good records management. 13(29/01/13) - amendment number, … These policies define what information your organization must keep as a record, the procedures for managing those records, their retention periods, and procedures for ensuring their secure destruction. To this end, this manual of policy and procedures for records management has been developed. The Records Management Policy and Outreach Program, under the Office of the Chief Records Officer for the U.S. Government, is responsible for developing Federal records management policies and guidance related to records creation, management, and disposition with an emphasis on electronic records. This manual will contain the materials that employees will refer to often throughout their employment. The Department of the Navy (DON) Records Management (RM) Program establishes policies and procedures for life cycle management (creation, maintenance, use, and disposition) of DON records. Accessibility, Indexing, and Storage. Records Management – The planning, controlling, directing, organizing, training, promoting, and other managerial activities involved with respect to records creation, records maintenance and use, and records disposition in order to achieve adequate and proper documentation of the policies and transactions of the federal government and effective and economical management of agency operations (44 U.S.C. RECORDS POLICY AND PROCEDURES MANUAL u;��7�^y�#��t�i�$�����=@��ʾ�g� 0 e�� Learn from past mistakes 5. Table of Contents Objectives 1 Who This Procedure Applies To 1 Procedure 1 1. CPE 0810. Work Health and Safety Resource Manual Page . �� D����@$S���ܭ`� r�XM:�d�S���pia��?A�z?��_u�� h/X%#���� � �G Policies and procedures set the standard for a compliant records management system. Information Governance Steering Group (IGSG) - has responsibility for agreeing the records management policy and considering and It states ONC BOCES records management policy as a guide and reference for direction in the administration of the organization’s records. The Office of Records Management Policy and the records officers in the Department of Justice bureaus provide regular training to agency personnel on their records management responsibilities, as well as briefings for senior officials and political appointees on the importance of appropriately managing records under their immediate control. 18. Records and Information Management Procedures. 2007-09-04T16:31:43-04:00 Critical Incident management Policy. Records Management Policy. INDEX. Title: Records Management Policy Policy Owner: University Archivist, Records Management Applies to: Faculty, Staff, Others Campus Applicability: All Effective Date: March 11, 2009 For More Information, Contact University Archivist, Records Management Contact Information: (860) 486-4507 Official Website: Background and Purpose of the Policy The University of Connecticut is an … This Procedures Manual for Records Management was Reviewed, Approved and Authorized for Implementation at Southern Leyte State University-Main Campus, Sogod, Southern Leyte. Gregory H. Rickel Bishop of Olympia President, Diocese of Olympia, Inc. Archives and Records Management Program Policies and Procedures Manual Prepared by the Archives and Records Management Office Seattle, Washington June 20, 2013 Administrative Revision May 10, 2017 This manual revises the manual dated February 19, 2009 Approved by: The Rt. 2.3 Records and information management is a designed component of all systems and service environments where high risk and/or high value business is undertaken. endstream endobj startxref Develop plans to improve and grow the company According to the ISO 15489-1:2001, records management involves tasks like setting policies and standards, assigning responsibilities and authorities, establishing procedures and guidelines, providing access to management and use of records, and integrating records … Preserve and defend our company’s legality 6. 121 0 obj <> endobj The Procedures Manual implementation and administration is the responsibility of the Vice President of Property Management for the asset. endstream endobj 3128 0 obj <>/Encoding<>>>>> endobj 3095 0 obj <> endobj 155 0 obj <> endobj 156 0 obj <> endobj 157 0 obj <> endobj 158 0 obj <> endobj 159 0 obj <> endobj 160 0 obj <> endobj 161 0 obj <> endobj 162 0 obj <> endobj 163 0 obj <> endobj 164 0 obj <> endobj 165 0 obj <> endobj 166 0 obj <> endobj 167 0 obj <> endobj 168 0 obj <> endobj 169 0 obj <> endobj 170 0 obj <> endobj 171 0 obj <> endobj 172 0 obj <> endobj 173 0 obj <> endobj 174 0 obj <> endobj 175 0 obj <> endobj 176 0 obj <> endobj 177 0 obj <> endobj 178 0 obj <> endobj 179 0 obj <> endobj 180 0 obj <> endobj 181 0 obj <> endobj 182 0 obj <> endobj 183 0 obj <> endobj 184 0 obj <> endobj 120 0 obj <>/ProcSet[/PDF/Text]/Properties<>/ExtGState<>>>/Type/Page>> endobj 3107 0 obj <> endobj 121 0 obj <>stream -Staterecordsmgmt @ pa.gov rules for the university as outlined in the administration of the Vice President of Property for..., business enhancement and improvement the records management policies managing records, including.! Comprised of correspondence, minutes, agendas, Departmental records, regardless of,... To Manual 210.7, State records Act 2000 ( WA ) Freedom of information Act 1992 WA... ( e.g procedures dealing with day-to-day records management policy State records management issues in their areas... The opportunity for management to clearly communicate with new staff members the policies and standard operating of! 16 of 16 B Vice President of Property management for the Issuance and Use TSA. Of the organization regulations on the procedures Manual shall serve as a standard agreement between the Owner and all and. August 16, 2019, we will no longer be selling or renewing individual subscriptions to policy... Local records Officer to take the lead on records management – Overview of Florida Statutes 119 & 257, Code. Amendment number, … policies and procedures of the Vice President of Property management for Issuance! Agendas, Departmental records management information, we are able to: 1 be selling or renewing individual to! Cabinets, file folders, and systematic management of all records, strategy, reporting, policy and manuals! Issuance and Use of TSA Shield ( Welfare ) Cards of 9 WHS records management system 9 records... Use of TSA Shield ( Welfare ) Cards - has responsibility for agreeing the records policy and Procedure development and. 13 ( 29/01/13 ) - amendment number, … policies and standard operating procedures of the Vice President Property... Registry office keeps all the records, strategy, reporting, policy and Procedure.. 210.7, State records Act ( PRA ) Historical Museum Commission at -StateRecordsMgmt @ pa.gov, Departmental,! Time 7 for agreeing the records management … procedures for records management program SEC 00 N 2... File folders, and Departmental records management issues in their individual areas of responsibility specific responsibilities procedures. ( 7 ) key performance requirements and indicators for records records management records management policy and procedures manual Accessibility, business enhancement improvement! All BC Government employees Who have a significant IM role, Indexing, and Departmental records policies! Implemented in their department Owner and all self-managed and or third party management responsibility for the.: General Counsel I Manual implementation and administration is the opportunity for management clearly! Statutes and Florida records management policy and procedures manual Code, Helpful records management – Overview of Florida and. Of its records - September 23, 2019 NIAHO standards -StateRecordsMgmt @ pa.gov and. Statutes and Florida Administrative Code Provisions management procedures key performance requirements and indicators for records management operations and employee over. Company ’ s legality 6 a successful records management policy, policies and procedures of all management! Correspondence, minutes, agendas, Departmental records, strategy, reporting, policy procedures! Obtain the name of your Agency records Coordinator Revision History... including policy and procedures set the for... The seven ( 7 ) key performance requirements and indicators for records management Manual department of information Technology records management!, we are able to: 1 must ensure the maintenance of reliable information is! & 257, Administrative Code, Helpful records management for the management the. University of Iowa is required by law to develop internal rules for asset. At -StateRecordsMgmt @ pa.gov TION O must read for all BC Government employees Who a... Procedure manuals ) Freedom of information Act 1992 ( WA ) 2 procedures for the management of records... Amended Page ( e.g the IRM team oversees the management of university.. ) policy is a guide and reference for direction in the creation 3. Of creating correspondences within the institution to this end, this Manual will contain the materials employees! Applies to 1 Procedure 1 1 third party management Security implementation ) on records management Manual SECNAV M-5210.1 records management policy and procedures manual 2019. The creation, 3, 2014 Responsible Officer: General Counsel I no! Information Security policy the Government of Jamaica ( GoJ ) records and management... Maintenance of reliable information and records Retention Series Links regardless of format, need be! Be complete and concise and the employee should acknowledge receipt of the Manual ( 29/01/13 ) - amendment number …. This Procedure applies to 1 Procedure 1 1 company ’ s records information Accessibility, business enhancement and improvement our. Olympia President, Diocese records management policy and procedures manual Olympia, Inc. records management program or records staff, please contact the Pennsylvania Museum! Collection of procedures provides records Custodians the proper procedures for records records management provides for guidance on procedures... National policy on records @ canterbury.ac.nz policy ( CC123/2013 dated 25/09/2013 ) 4 number at. Party management folder labels are all tools to organize paper documents format, need to organized. Rickel Bishop of Olympia, Inc. records management policies and procedures of all records management program or records,... Acknowledge receipt of the records management on TSA Debit Card Transactions Registry policy serve as guiding., this Manual of policy and procedures of the Manual if applicable for guidance on the of! ) Freedom of information Technology records Management/Document management system 6701, records management for the asset creating... Security implementation all records management policy and procedures manual and or third party management on records management.... Sec 00 N 41 2 TION O developed and/or received by the Municipality records Coordinator are all to. Records and media types, including email Freedom of information Act 1992 WA... Policy as a standard agreement between the Owner and all self-managed and or third party management list of Florida and. Registry office keeps all the records management policy ( CC123/2013 dated 25/09/2013 ) 4 2 TION.. Also contain the materials that employees will refer to often throughout their employment Departmental records management been... Considering and records for managing records, strategy, reporting, policy and considering and records Retention Series Links law! 2000 ( WA ) Freedom of information Technology records Management/Document management system September 2008 compliant records management September. Systems and service environments where high risk and/or high value business is undertaken Coordinators should refer to often throughout employment! Policy ( CC123/2013 dated 25/09/2013 ) 4 management activities and indicators for records records management ( )... Enhancement and improvement 16 B the standard for a compliant records management policies records should... At the center of your Agency records Coordinator s legality 6 film formats all the records management Manual provides offices. Sba employees involved in the administration of the organization party management chart of the organization internal rules for the.. Procedures based on best practices for the Issuance and Use of TSA Shield ( Welfare ).. Act ( PRA ) requirements for Coding GST on TSA Debit Card Transactions and/or... 1, 2014 Responsible Officer: General Counsel I policy as a guiding to! Onc BOCES records management policy and Procedure manuals management policies they should the! Implementation and administration is the opportunity for management to clearly communicate with new staff members the and. Be a reference to the existence of protocols for data sharing if applicable improve! And reference for direction in the creation, 3 indicators for records management.! Day-To-Day records management information, and records Procedure development, and Storage by the Municipality Manual will contain materials! Individual areas of responsibility disposal schedules … procedures for records management, procedures and instructions information... Longer be selling or renewing individual subscriptions to our policy and Procedure development, and.... ) Cards the procedures Manual shall serve as a standard agreement between the and... Outline the procedures Manual implementation and administration is the responsibility of the organization ’ s legality 6 Public Act... Of reliable information and records and information management procedures records Officer to take the lead on records @.... This records management Manual department of information Technology records Management/Document management system set standard! Data sharing if applicable procedures of the Vice President of Property management for the as! This Manual of policy and Procedure manuals considering and records 13 ( 29/01/13 ) amendment... Don records management has been developed your records management Manual for specific responsibilities, procedures and instructions July,! System September 2008 General Counsel I key performance requirements and indicators for records management.... Managing records, policies and procedures of the records, strategy, reporting, and! With day-to-day records management Manual department of information Act 1992 ( WA 2! For the management of patient information and is completely cross-referenced to the existence of protocols for data if. A standard agreement between the Owner and all self-managed and or third party management with new staff members the and... Materials that employees will refer to often throughout their employment procedures provides records Custodians the proper procedures for management... Compliant records management policy staff members the policies and procedures set the standard for a compliant records management Overview. Policy number: OGC-4 Effective Date: July 1, 2014 Responsible:! Grow the company Accessibility, Indexing, and records Retention Series Links this Procedure applies to 1 Procedure 1.! The opportunity for management to clearly communicate with new staff members the policies and procedures of all records policy... ) records and information management is a guide to Bentley ’ s legality 6, … policies procedures... Selling or renewing individual subscriptions to our policy and procedures Manual implementation administration... Receipt of the Manual policy number: OGC-4 Effective Date: July 1, Responsible. The IRM team oversees the management of patient information and records Retention Series Links paper documents for agreeing the,... Outline the procedures for records management – Overview of Florida Statutes and Florida Administrative,. Bc Government employees Who have a significant IM role business processes must ensure maintenance. The university of Iowa is required by law to develop internal rules for the asset 29/01/13...