Hopefully you always have the original installation media (or downloaded set-up file) kept somewhere safe, and can thus reinstall your software at any time. In fact, don’t even use the “My Documents” folder at all. Instead, create your sub-folders based on the purpose of the file. When faced with programs like these, you have three choices: (1) You can ignore those files, (2) You can, Exports of registry keys (from the many applications that store their configurations in the Registry). You also get a slight speed improvement (again, only if your C: and D: drives are on separate physical disks). If so, isn’t it time you tidied up that stack of disks and filed them into your gorgeous new folder structure? For files that need to permanently live on both computers, the ideal way to do this is to synchronize the files, as opposed to simply copying them. I can’t think of another one. Tip #17. Applications refers to any productivity software that doesn’t fit under the headings Multimedia, Graphics, Internet, etc. Tip #27. A computer stores information to its hard drive as an object called a file. Indexed (inverted) Access File Organisation 4. On the face of it, why would anyone bother to take the time to organize their hard disk when such excellent search software is available? Even so, it would make a lot of sense to get into the guts of the Start Menu itself and give it a good once-over. Double-clicking on one of these icons/shortcuts opens up the original file, just as if you had double-clicked on the original file itself. The above article may contain affiliate links, which help support How-To Geek. (c) Serial file organization method: In this method, records are stored and accessed one after the other serially in an unsorted manner with no regard to the sequence. And he always finds it. Relative File Organization. The more completely you get all your data files (documents, photos, music, etc) and all your configuration settings into that one folder, then the easier it will be to perform all of the above tasks. Gather them all together into one folder. Index sequential access. There are two main visual differences between the icons: You can delete the shortcut at any time without losing any actual data. Then you would gather all of these folders together into one place, and call it something like “Software” or “Setups”. Below is an example of one such structure: In this structure, Utilities means software whose job it is to keep the computer itself running smoothly (configuration tools, backup software, Zip programs, etc). 3.1 Java Source Files In the meantime have you upgraded your computer and now have 500 Gigabytes of space you don’t know what to do with? Tip #37. Well, we have a few options: There are some other things you may decide to locate inside this new “Settings” folder: Here’s an example of a “Settings” folder: This section details some of the features of Microsoft Windows that are a boon to anyone hoping to stay optimally organized. For example, it would make more sense to create sub-folders called Correspondence and Financials. The main methods of file organisation used for files are: Serial Sequential Indexed Sequential Random (or Direct) a)Serial Organisation Serial files are stored in chronological order, that is as each record is received it is stored in the next available storage position. Rightly or wrongly, most people do. This next section suggests some useful folders that you might want to create within your folder structure. If you value peace of mind, then make the emptiness of this folder one of your highest (computer) priorities. If you do, then you’re leaving it up to the operating system engineers to decide what folder structure is best for you. Split your archive pile into subcategories for more efficient organization, such as academic, car, employment, financial, health, insurance, personal identification, and real estate documents. Name Files and Folders Intelligently. This means that the software component files are of little importance. Allow it to fill up with junk, and then simply ignore it. The best way to prepare for an efficient system is to reserve a couple days to solely work on organization. You’ll only be able to see the icons on your Desktop when all your programs are minimized. Current, active projects live in yet another place. The highlighted icons (collectively known as the “Places Bar”) can be customized to refer to any folder location you want, allowing instant access to any part of your organizational structure. A new record is inserted in the last page of the file; if there is insufficient space in … The Data\System folder contains the following sub-folders: These are usually themes, plug-ins and other downloadable program-specific resources. For many businesses, the focus of a document management system is on the organization and storage of documents. Organize Your Digital Filing Cabinet. In an ideal world, your C:\ folder should look like this (on Windows 7): Note that there are some system files and folders in C:\ that are usually and deliberately “hidden” (such as the Windows virtual memory file pagefile.sys, the boot loader file bootmgr, and the System Volume Information folder). Records are placed in file in the same order as they are inserted. File volatility. Every time you install a new piece of software, the icons that get created will almost certainly violate your organizational structure. Each Java source file contains a single public class or interface. Organize Files Based on Purpose, Not on File Type. There are four methods of organizing files on a storage media. Move the Standard User Folders into Your Own Folder Structure. Instead it jumps to the exact position and access the data/information. The cool part is that the original files stay where they are, safe forever in their perfectly organized location. In fact, you can actually relocate many of those folders into your own structure (more about that below, in tip #6). In general it is only used on a serial medium such as magnetic tape. If it’s suggesting that you save the file into the same folder as the software itself, then definitely don’t follow that suggestion. So why are shortcuts so great? These methods may be efficient for certain types of access/selection meanwhile it will turn inefficient for other selections. Simply be vigilant about clearing it and preventing it from being polluted by junk files (see tip #15, above). Cluster File Organization. Once you’ve decided where your files should go, then put all your files in there – Everything! The most common type is the sequential access file. Each time you double-click on a shortcut, you are saved the hassle of locating the file (or folder, or program, or drive, or control panel icon) that it represents. allow there to be more than, say, 30 files or folders in there), then you’re probably going to start feeling like you’re overwhelmed: You’re not keeping up with your to-do list. For example, if we want to retrieve employee records in alphabetical order of name. The system does not allow the files of the same types of name. They want to be able to store documents in an organized and secure way that still allows documents to be found easily. If you ever decide to trade in your computer for a new one, you know exactly which files to migrate, You will always know where to begin a search for any file. And as for your own files, well, it’s clear that they can (and almost always should) be stored somewhere else. For example: The following table describes the parts of a class or interface declaration, in the order that they should appear. It might make sense to you to call this file, The shortcut will have a small arrow in the lower-left-hand corner (on Windows, anyway), The shortcut is allowed to have a name that does not include the file extension (the “.docx” part, in this case), The Start Menu (and all the programs that live within it), The Quick Launch bar (or the Superbar in Windows 7), The “Favorite folders” area in the top-left corner of the Windows Explorer window (in Windows Vista or Windows 7), Your Internet Explorer Favorites or Firefox Bookmarks, “Copy” the original file or folder (click on it and type. The root of your C: drive (C:\) is a common dumping ground for files and folders – both by the users of your computer and by the software that you install on your computer. Choose the Root Folder of Your Structure Carefully. For example, say you’re an accountant and you have just completed the 2009 tax return for John Smith. When creating a backup regime, it’s easy to decide what files should be backed up – they’re all in the one folder! A file is referred by its name, a name or string is a collection of character. Alternatively, if you find that a folder is overflowing with contributions, create subcategories, either by topic or by dates. This way, all your files live on one drive, while all the operating system and software component files live on the C: drive – simply and elegantly separated. For example, everyone may want to share access to the music library, or the photos from the school play. Of course, it’s possible to take this too far. This method has the low performance for the very large database. Customize the Places Bar in the File/Open and File/Save Boxes. And yet another example would be the customized settings and configuration files of our all our software. In Windows 7, the full list is shown below: Some of these folders you may never use nor care about (for example, the Favorites folder, if you’re not using Internet Explorer as your browser). In serial files, records are entered in the order of their creation. If you delve into the program’s options, you will find a setting somewhere that controls the location of the important settings files (or “personal storage” – PST – when it comes to Outlook). Some programs do not allow you to change such locations in any easy way, but if you get into the Registry, you can sometimes find a registry key that refers to the location of the file(s). This method provisions the data element to be arranged and stored in the shorted order. Throw every incoming or created file into the Inbox folder as you create/receive it. Every time you notice an opportunity to group a set of related files into a sub-folder, do so. So are our photos and music files. Hence it is up to the programmer to decide the best suited file organization method depending on his requirement. Starting a Filename with an Underscore Brings it to the Top of a List. There are many systems which differentiate the upper and lower case of the alphabet. Why would you want that? Is your desktop a paragon of neatness, or is it overflowing with so many icons that you’re scared to look at it? To hide a file, simply right-click on it and choose Properties: These days most software is downloaded from the Internet. So if you decide to use the D: drive as the storage system for your own files, make sure you are able to use the D: drive on all the computers you own. Pile Access File Organisation 2. The public class should be the first class or interface in the file. Pick one style and stick with it, or you may find yourself having to reorganize your files yet again. This method defines how file records are mapped onto disk blocks. If your computer is a mess, you’re probably already aware of it. Types of File OrganizationFile organization is a way of organizing the data or records in a file. Method of processing. This is probably the single most useful and important tip we can offer. Not only are there obvious organizational benefits (see tip #10, below), but when it comes to migrate your data to a new computer, you can (sometimes) simply unplug your D: drive and plug it in as the D: drive of your new computer (this implies that the D: drive is actually a separate physical disk, and not a partition on the same disk as C:). It will turn inefficient for other selections called “ Inbox ” folder to combine/join two or more tables. 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